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Bylaws for Eating Disorders Center Patient Family Advisory Council

Application process


In order to achieve a diverse representation and work towards our mission the Council has created an application process for potential members. The Eating Disorders Center Patient Family Advisory Council will review all new applications at monthly meetings. Council will then vote to fill available seats.

Size


The council will strive for membership of no less than 6 and no more than 12 patient/family members at any given time. Children’s Mercy staff are non-voting members.

Terms


Members commit to serve on the Eating Disorders Center Patient Family Advisory Council for a minimum of 2 years. Terms begin at approval of application and are renewable for members in good standing. Members will consist of patients and their family members who receive services at Children’s Mercy’s Eating Disorders Center.

Attendance


Consistent and active attendance is vital to the purpose of the Council. Each member is strongly encouraged to attend and participate in all PFAC meetings and conference calls. Council members are required to attend 50% of the meetings within a 12 month period. It will be assumed all members will be in attendance. If a member cannot attend, out of courtesy for the group he/she will notify the staff facilitator as soon as possible. Meetings are subject to be canceled or rescheduled if majority of members are unavailable. A quorum of 50% is required to vote on issues. All decisions that require a vote need a simple majority to pass. The Eating Disorders Center PFAC will meet no less than six times a year and may meet as often as monthly.

Officer elections


Council members can nominate themselves or other members for leadership roles. Elections will be held every February as terms will be limited to a year with a one-time renewal option.

Co-Chairs


Organize and lead meetings, including defining agenda and action items in partnership with Eating Disorders Center staff. The Co-Chairs will be the PFAC representatives at official meetings when needed.

Secretary


Support the Co-Chairs in their duties including serving as acting Chair if both Co-Chairs are absent. In addition, the secretary will record minutes, track the member volunteer hours associated with this PFAC, and submit those hours to staff facilitator.

Member expectations


The council will serve as an action oriented group, with expectations of time investment outside of the meetings. It is important to note that this council will not meet the needs and capacity of a Support group.

Members will:

  • Serve as an advisory resource to administration and staff.
  • Advocate for education and clinical programs to improve the quality and accessibility of care.
  • Assist in the development and review of educational materials.
  • Respectfully listen and tactfully discuss ideas, issues and concerns.
  • Respect the privacy and confidentiality of council members, their families and all staff.
  • Actively participate with expectations of time investment outside of the meetings.

Any articles of these By-laws may be added, deleted, or amended by majority of the vote of at least 2/3 of the council.

Approved by unanimous vote January 22, 2019

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